Bringing in the May

Sat-Sun, May 18-19, 2024,  12PM - 6PM
Berkeley Springs State Park
Berkeley Springs, WV

Become a Vendor

 

VENDOR APPLICATIONS NOW AVAILABLE

Very Important Vendor Information

Booth spaces at Bringing in the May are $175 and 10x10 ft. The fee is the same whether you’re vending for one day or two. Prioity will be given to vendors who commit for both days. You will be assigned a space when your arrive. Electricity is not guaranteed.

  1. Festival is May 18-19 2024 from 12 Noon-6PM (hours subject to change). Vendors will be located in Berkeley Springs State Park, which is in the middle of our little town of Berkeley Springs.
  2. The Festival is a juried show. Vendors will be juried according to the following criteria:
    • a. Quality
    • b. Appropriateness for a Fairie Festival
    • c. Uniqueness of product within category
    • d. All items should be made by you, or be “unique collectibles” (ie, no plastic junk, please!) Vendors that provide a service (ie face painting, henna…) are also juried. To keep a level of quality and value we reserve the right to exclude items perceived to be of questionable value.
  3. Applicants must provide all elements to create their booth Space including tables, chairs, canopies, etc. Bringing in the May supplies the physical space only.
  4. A website where we can view your product is highly preferable to sending photos. Not only is this easier for us, we can link to it from our website once you’re accepted. Also, the website will tell us a bit more about you!
  5. All vendors must have a WV Business License NO EXCEPTIONS. Upon acceptance, we will send instructions for obtaining one if you need one. WV Business licenses are $30 and have no expiration date. We will purchase your Town of Bath business license for you, but you must have the WV Business License first!
  6. Vendors must have liability insurance. Most professional vendors already have this, but if you need it, policies are available online for as little as $50/event. Check out https://www.actinsurance.com/
  7. Vendor is responsible for setting up their booth in the provided timeline and is responsible for leaving their area litter free and in the same condition as when they arrived. We encourage you to use green products for bagging/wrapping etc.
  8. There is no electricity provided or available. There is decent cell service for most carriers.
  9. Booth set up is Friday, May 17 from noon until dark. Those setting up on Saturday must do so, and have their vehicle moved, by no later than 9:00 am.
  10. Vendors are responsible for securing their booths for the overnight and off festival times.
  11. 11. Booths cannot be dismantled until closing on Sunday unless prior approval is arranged with the Festival Committee.
  12. The 2024 vendor fee is
    a. $175 for a Standard 10x10.
    b. $225 for 10x20
    We may be able to accommodate larger/unusual shaped booths at additional cost.
    Instructions for payment will be sent upon your acceptance.
  13. Weapons and illegal drug paraphernalia are prohibited. We also encourage vendors to keep in mind that this a family event, so please keep your products “PG.” In order to be as inclusive as possible, please refrain from bringing any overtly religious items. Thank you!
  14. Wear a costume and decorate your tent appropriately. Be a part of the fun!
  15. Vendor applications will be open until February 15. Acceptances will be emailed by April 15.
    PLEASE MAKE SURE YOUR EMAIL IS CORRECTLY TYPED! Email is the ONLY way we will convey your vending status. “Not getting the email” is not an excuse.
Bringing in the May and/or its sponsors are not responsible for loss, damage, theft, or acts of nature. Signing of the vendor application serves as confirmation of vendors agreement to these terms.
Vendors not adhering to these rules will be asked to leave and will forfeit all vendor fees.

VENDOR APPLICANTIONS NOW AVAILABLE

Return Vendor applications to: bringinginthemay@gmail.com
and if you have any questions or need to contact us.

 
Deadline for Vendor Fee is March 30.
If you have any questions or issues, please Contact us.

DO NOT PAY VENDOR FEES UNTIL YOUR APPICATION IS ACCEPTED.

Download the Vendor Application

Vendor Application - PDFVendor Application - MS Word

Additional Vendor Information

  • The town of Bath also requires a sales license, but Bringing in the May will apply for and provide those to you with no fee.
  • We do not provide tables, tents, etc. We only provide you a place to put them!
  • Event will be held rain or shine.
  • The Park has designated areas where dogs are not permitted. Vendors will be in a dogs-permitted area, but you will be expected to clean up after your buddy.
  • You should be able to use your cell-enabled credit card reader. There are also at least 2 ATMs within easy walking distance
  • You must staff your booth at all times.
  • You may camp in your booth if you like. The bathrooms will be accessible all weekend. If you want to stay at a hotel or bnb, check out www.berkeleysprings.com
  • This is only our third year for this event, and we expect it to be very well attended. Our Travel Berkeley Springs Visitors Bureau and the Morgan Arts Council will be promoting the event. We will use social media heavily to promote as well. We are within 2 hours of DC and Baltimore, and just a bit more from Pittsburgh, so we are poised for success! Thank you for having faith in our event. We’ll do our best to make sure you’re happy.
  • More information about our area will be emailed closer to the event (parking, etc)
  • Please make checks out to Morgan Arts Council. Deadline for fee is March 30.

 

Not-For-Profit?

If your Nonprofit organization would like a FREE booth at Bringing in the May, please click below!

Nonprofit Organizations

 

Volunteers?

Please consider volunteering at this FREE event! Contact the organizers directly.

Volunteer